Engine 3
4 / 4- OfficerCapt. Rivera
- EngineerM. Kelly
- FirefighterA. Chen
- ParamedicD. Mason
Fire department scheduling software
The riding board and shift scheduler built for the way firehouses actually run.
Kelly Scheduler helps chiefs, captains, and department admins keep crew assignments, Kelly days, trades, time-off, certifications, and staffing minimums visible in one clean operating picture.
Live riding board
Kelly day aware
Cloud or self-hosted
No per-seat launch pricing
Truck 3
3 / 4- OfficerLt. Brooks
- DriverS. Patel
- FirefighterOpen seat
- Rescue techJ. Woods
Rescue 3
2 / 2- Medic leadE. Harris
- ParamedicN. Ortiz
- Cert alertCPR expires in 22 days
- Fair-shareBalanced
Why departments need it
Replace whiteboard risk without forcing an enterprise suite.
Fire departments still manage critical staffing decisions with whiteboards, spreadsheets, text threads, and systems that were not designed around apparatus seats. Kelly Scheduler keeps the familiar firehouse board, then adds structure around the decisions that create overtime, coverage gaps, and disputes.
Coverage gaps
Minimum staffing issues are easier to miss when requests and assignments live in different places.
Trade confusion
Informal swaps create unclear ownership, incomplete approvals, and accountability gaps.
Certification drift
Expired or missing credentials affect who can ride in specific roles.
Overpriced fit
Many smaller departments need scheduling clarity, not another full administrative platform.
Core product
Built around daily firehouse operations.
The best marketing point is the product itself: a simple operating board that turns staffing work into clear, auditable workflows.
Live riding board
Show apparatus, seats, crews, open assignments, minimum staffing, and day-of changes from any device.
Kelly day and rotation support
Support common firehouse patterns such as 24/48, 48/96, rotating crews, and Kelly day workflows.
Trades and time-off
Route requests through approval steps so swaps, vacation, sick time, and callbacks do not disappear in text messages.
Staffing minimum alerts
Flag shortage risk before the shift starts and give command staff a faster way to decide who needs coverage.
Certification tracking
Track role-critical certifications and approaching expiration dates so assignments match department requirements.
Fair-share reporting
Make overtime, callbacks, and voluntary signups easier to review with clean reporting for supervisors.
CAD and dispatch import support
Support incident and call-log imports where available so reporting can connect staffing decisions to actual operations.
Mobile-first crew access
Give members a simple way to view schedules, submit requests, and understand their assigned seat without calling the station.
Best-fit buyers
Positioned for departments that need scheduling clarity now.
Kelly Scheduler should lead with departments that feel the pain every week: volunteer, combination, and small-to-midsize career agencies that need better staffing control without buying a large platform they are not ready to implement.
- Single-station departments ready to leave spreadsheets and paper boards.
- Combination agencies balancing career, part-time, and volunteer availability.
- Departments with recurring overtime disputes or fair-share questions.
- Chiefs who want cloud convenience or self-hosted local control.
- Municipal buyers who need clear pricing and a low-risk pilot.
Search-ready use cases
Fire department scheduling software for Kelly days, riding boards, and shift coverage.
Kelly Scheduler is written around the terms fire officers and administrators actually search for: Kelly day scheduling, firehouse riding board software, shift trades, time-off approvals, volunteer availability, and staffing minimum alerts.
Kelly day scheduler
Plan recurring Kelly days and firehouse rotations so crews can see their scheduled days, open seats, and shift impact in one place.
Learn about Kelly day schedulingFirehouse riding board software
Replace the physical riding board with a live view of apparatus, seats, certifications, open assignments, and day-of staffing changes.
Explore riding board softwareVolunteer and combination department scheduling
Support departments that balance career, part-time, and volunteer availability without forcing a large enterprise rollout.
See volunteer schedulingShift trade and time-off workflow
Move trades, vacation, sick time, callbacks, and approvals out of text threads and into a clear supervisor review process.
See scheduling workflowsStaffing minimum and coverage alerts
Identify coverage gaps before the shift starts and give officers a faster way to respond when apparatus or role minimums are at risk.
Review coverage featuresSelf-hosted fire department scheduler
Offer cloud hosting for fast pilots and self-hosted deployment for departments that prefer local control or municipal IT review.
Compare deployment optionsRecommended launch pricing
Transparent enough to start a sales conversation.
These prices are recommended starting offers for market entry. Keep them visible to reduce buyer friction, then adjust for implementation scope, integrations, and hosting needs.
Station
For one station replacing the whiteboard and spreadsheet loop.
$149/month
$1,490 annually
- One station
- Unlimited members
- Riding board and assignments
- Trades, time-off, and Kelly days
- Email support
Best first sales motion
Department
For multi-apparatus or multi-station teams that need command visibility.
$299/month
$2,990 annually
- Up to five stations
- Unlimited members
- Certification and staffing alerts
- Fair-share and request reporting
- Guided onboarding
Command
For larger departments, counties, or self-hosted environments.
Custom
From $599/month or self-hosted quote
- More than five stations
- Custom CAD or payroll imports
- Self-hosted deployment option
- Procurement and security review support
- Priority implementation
Business recommendation:
launch with a 30-day guided pilot and no per-firefighter pricing. Fire departments can understand a
station or department price quickly, and the pilot gives chiefs a practical way to prove the board
improves coverage, request handling, and supervisor visibility.
Deployment and trust
Give buyers a practical path, not hype.
The site should make one promise clearly: Kelly Scheduler is a focused operational tool. Do not claim certifications, contracts, or agency relationships until they are real. Win trust with clarity, implementation options, and direct answers.
Hosted cloud
Fastest path for pilots, demos, and departments that want minimal IT work.
Self-hosted
Available for buyers that prefer local control, internal network access, or tighter IT oversight.
Import-friendly
CSV and integration planning for personnel, certifications, schedules, call logs, and apparatus data.
Procurement-ready content
Use pricing sheets, demo scripts, security notes, and the sales deck for municipal conversations.
Market position
Win by being focused, clear, and easy to adopt.
Kelly Scheduler should not try to sound like a massive public safety suite. The advantage is a focused firehouse scheduler that can be piloted quickly and understood by crews on day one.
| Buyer need | Whiteboard or spreadsheet | Large enterprise suite | Kelly Scheduler |
|---|---|---|---|
| Fast adoption by crews | Familiar but manual | Often heavier rollout | Focused firehouse workflow |
| Clear monthly cost | Hidden labor cost | Often quote-based | Visible launch pricing |
| Riding board visibility | Local only | Available in broader modules | Core product surface |
| Low-risk pilot | No real system to pilot | Procurement-heavy | 30-day guided pilot |
Buyer questions
Answers chiefs and municipal buyers will look for.
What does Kelly Scheduler replace?
It replaces scattered whiteboards, spreadsheets, text threads, and informal request tracking for daily staffing and apparatus assignments.
Is Kelly Scheduler fire department scheduling software?
Yes. Kelly Scheduler is fire department scheduling software focused on firehouse operations, including riding board assignments, Kelly days, trades, time-off, staffing minimums, certifications, and command visibility.
Is this only for career departments?
No. The strongest early market is volunteer, combination, and small-to-midsize career departments where scheduling pain is real and budget scrutiny is high.
Does it handle Kelly days?
Yes. The product positioning should stay explicit about Kelly day and firehouse shift rotation support because that is one of the strongest search and buyer-intent terms.
Can it run on a local network?
Yes, the recommended sales message includes both hosted cloud and self-hosted options. Self-hosted should be quoted based on the buyer's environment and support expectations.
Can volunteer departments use it for availability and signups?
Yes. Kelly Scheduler is positioned for volunteer and combination departments that need clearer availability, shift signup, request, and staffing visibility without a heavy enterprise implementation.
Is pricing final?
No. The pricing on this site is recommended launch pricing. It is meant to help sell, test market demand, and start conversations without hiding every detail behind a quote.
What is the next trust asset to create?
Create a one-page security and deployment brief, a sample implementation timeline, and a short recorded demo using the real product workflow.
Sell the pilot
Request a demo or pricing conversation.
Use the first call to learn the department's current scheduling process, staffing pain, number of stations, and whether they prefer hosted or self-hosted deployment.